Recording Staff Training
You can view and access staff training records from both the Reports page and Team page
In this Article
- Viewing Training
- Using the Ad Hoc Form Induction Checklist
- Using the On-site Induction Form
- Using the Ad Hoc Form Competency Register
- Setting a Review Date (New Release Feature December 2020)
When you have new team members, it's important to make sure they have been trained and inducted before working on your site. When staff training forms have been completed you can find them on the reports page and team & users page.
You can even use a quiz to test your team's understanding of the training they have received.
You can view training in a few ways:
- Completed Forms on the Reports Page
- Training Summary on the Reports Page
- Team & Users Page
- Open the Team & Users Tab
- Click the pencil icon next to one of your Team or Users
- Go to Training History tab
- You'll be able to view any forms with the Form Type Staff Training
If you are using Option 3 (Team & Users Page), the form uses the answer type Select From - Staff List. This is what allows the form to show up in the Team/Users Training History Profile, whoever you select on that list is who's Training History it will show up on. If the form doesn't use that answer type, then the form will show in whoever signed off the forms Profile.
Using the Ad-hoc Form Induction Checklist
The induction form covers the basics that all team members need to know to be familiar with the site and stay safe.
- The Workplace
- Employment Conditions
- Health and Safety
- Incidents and Injuries
Using the On-Site Induction Form
On-Site Inductions are one of our User-Specific forms that can be used when checking in to site. You can find this form by:
- Click the check in button on the app
- Click On-Site Induction
This form is aimed to be a Site based induction. You can fill in one of these per sites. This asks you whether:
- You have correct PPE
- You are aware of the Hazards on site
- You are aware of the Emergency Procedures on site
Using the Ad-hoc Form Competency Register
This is a form to note the training, qualifications, experience, and competency register for your employees working on the site, adapted from a Site Safe Template. You can edit this form to suit your own requirements. For information on customising forms, read this article.
Setting a Review Date
Do you need to do follow-up training on a Staff Member? You can set a Review date so you can ensure their training is always up to date.
- Click the pencil icon next to a Staff Member
- Add a Review Name e.g. Health & Safety Review (this name must include the word Review. If you do not add it, Site App Pro will add it automatically)
- Set the Review Date
Once this is added, it is saved just like a Certificate/Permit. You'll then be able to view it from:
- The Dashboard in the Certificates & Permits Section
- Receive a Reminder when it is due to update
- Delete it from the Resources tab
Once the Review is due, you can complete the Ad Hoc Form Staff Review to complete the Review & update your next review date. You can find this form by:
- Logging into the App
- Clicking the Orange Plus Button
- Finding the form called Staff Review